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Administrative Assistant

Posted: 06/13/2025
Administrative Support

If you are a motivated individual looking to contribute to a supportive team environment while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Classification: Full-time

Pay: $16.50 per hour/$17.33 per hour after completion of introductory period

Hours: 40 per week, M-F

Benefits:

  • Health, Dental & Vision
  • Life Insurance
  • Accident Insurance
  • Retirement 
  • Paid Time Off

 

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Serves as the receptionist for the office, greeting visitors and applicants
  • Answers phones, directs calls to appropriate individuals, and prepares messages
  • Sort incoming mail, packages, and faxes, deliver it to the appropriate department or individual, and process outgoing mail
  • Prepares packets for board meetings and other meetings as requested
  • Assists in follow up or identification of property maintenance issues; manage maintenance and housekeeping schedules
  • Maintain bank deposits and records
  • Oversees and maintains stock inventory
  • Purchases supplies, materials, and other items for agency
  • Reconciles bills, invoices, and other payment records
  • Performs clerical duties including typing, filing, and completion of agency forms and correspondence
  • Copies, sorts, and files physical and electronic records
  • Performs qualitative and quantitative analysis of scanned document images to assure accuracy and legibility maintained in accordance with agency policies
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment
  • Assists with agency and community events, up to and including set up, tear down, and other clerical duties as needed
  • Performs other related duties as assigned

QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  In addition, an individual must be able to pass all background screenings, must be able to maintain confidentiality of privileged information both within and outside of CCSS.
 
Education & Experience           
  • High school diploma or GED 
  • Three years of experience in a clerical role and customer service

 

Administrative Assistant
Callaway County Special Services