Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The successful candidate should possess excellent computer skills, strong organizational abilities, and a customer-focused attitude.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Answer and direct calls using multi-line phone systems with professionalism and courtesy
• Maintain office organization through effective filing systems and data entry
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Perform bookkeeping tasks, including invoicing and expense tracking using QuickBooks
• Provide clerical support such as typing documents, proofreading materials, and preparing reports
• Utilize Microsoft Office Suite and Google Workspace for various administrative tasks
• Deliver exceptional customer service by addressing client needs and providing support as required
• Maintain confidentiality of sensitive information while managing records
• Collaborate with team members to streamline office processes and improve efficiency

Qualifications

• Previous experience in an administrative role or similar position is preferred
• Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent typing skills with attention to detail for accurate data entry and proofreading
• Familiarity with front desk operations, clerical duties, customer service, and office management practices
• Strong time management skills to prioritize tasks effectively in a fast-paced environment
• Experience as a dental or medical receptionist is a plus but not required
• Demonstrated ability to maintain professionalism while handling confidential information

If you are a proactive individual who thrives in a dynamic environment and possesses the necessary skills for this role, we encourage you to apply. Join our team and contribute to creating an organized and efficient workplace!

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person