Human Resources Assistant (part time)

General Description:

The part-time Human Resources Assistant is responsible for typical office assistance in a fast-paced office environment.  Specific functions include supporting: recruiting, orientation, training, benefit administration, salary and separation duties. The successful candidate must absolutely maintain a high level of confidentiality and attention to detail/accuracy.

Essential Duties and Responsibilities:

Please note this list of duties and responsibilities is not designed to cover or be a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

A sampling of duties and responsibilities include:

• Assign adjunct faculty to courses in Graduate and Online programs, consulting Deans and Program Managers as necessary.
• Utilize the University system for effective cohort and adjunct management.
• Provide student services support for Graduate and Online programs, including but not limited to: instructor contact information; access to university forms; procedures for obtaining instructional manuals; and procedures for addressing technology issues.
• Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
• Prepare new hire paperwork.  Track, enter and maintain employee information in the University database.
• Prepare documentation needed for new hires, or effective changes in pay, status, or benefits.  Maintain employee file records up-to-date by handling changes in employee status in timely manner.
• Receive and address questions from students, faculty, and staff consulting other university personnel.
• Coordinating employee training events or programs and recommending resources, as needed.
• Assist with benefit open enrollment, answer basic questions, and assist in solving issues.
• Administer driving and criminal record checks.
• File maintenance
• Prepare tutorial payments
• Prepare purchase orders

Position Requirements:

• Bachelor’s Degree preferred or related work experience.
• Prior successful work experience in a customer service oriented setting.
• Previous HR experience is helpful as is experience in a higher education setting.  Experience working with adult learners and/or experience as an adult learner is a plus.
• Good oral and written communication skills; advanced interpersonal skills; and strong organizational, decision-making and collaboration skills.
• Proficient with Microsoft Office products with a solid computer skills ability. 
• Ability to work independently with minimal direct supervision.
• Must be confidential and have a high attention to detail and accuracy.

Typical Physical Demands:

• Ability to climb stairs.
• Ability to lift, push or pull up to 25 pounds. 
• Ability to crouch, kneel, bend or stand for long periods.
• Ability to speak and read English fluently.
• Ability to hear.

Work Schedule:

This is a part-time, non-exempt position.  Core work hours are from 8:00 a.m. to 4:30 p.m. Monday through Friday; specific work hours will be discussed during the interview process.  Full host of outstanding benefits.

William Woods University is an independent institution chartered by the State of Missouri with main campus facilities in Fulton, MO.  It has been operating continuously since 1870, taking its current form as a coeducational university with undergraduate and graduate programs in 1993.  Today, William Woods draws approximately 2,000 undergraduate and graduate students from 35 states and approximately 11 foreign countries.  William Woods has been ranked as a Top 100 Midwest University by U.S. News and World Report, and has been recognized for the quality and affordability of its online degree programs.  With a full liberal arts curriculum, William Woods also offers a strong professional tradition, with nationally ranked programs in Equestrian Studies and American Sign Language. Its graduate education program figures strongly in the administration and leadership of Missouri's state school system.  William Woods University is governed by a self-perpetuating board of trustees, and remains committed to serving the public good by helping students link intellectual development with the responsibilities of citizenship and professional life.